Then the title of the paper. Not every word is capitalized: “How to format references” Then the journal in Italics “Harvard Educational Review” Then the issue, and the page number. Here’s the complete example: Rathbone, M.A. How to format references. Harvard Educational Review, 33(1) 1-20. 2) Tricky line formatting stuff. APA Formatting Using Microsoft Word for Mac The Running head is labeled “Running head” only on the title page. For this reason, a different header is needed for all pages after the title page. Use these instructions to set up the “Running head” in Word. “Running head” Labeled on Title Page Open a Word document. Click on “Insert.”.
A title page is required for all APA Style papers. There are both student and professional versions of the title page. Students should use the student version of the title page unless their instructor or institution has requested they use the professional version. APA provides a student title page guide (PDF, 199KB) to assist students in creating their title pages.
Student Title Page
The student title page includes the paper title, author names (the byline), author affiliation, course number and name for which the paper is being submitted, instructor name, assignment due date, and page number, as shown in the following example.
How To Format An Apa Style Title Page Ms Word For Mac Download
Before you begin typing, you must set up your paper to accommodate APA style. Prior to any typing, you need to select the Times New Roman font and your font size, which should always be 12. You can do this by clicking on the “Home” tab. You can see here that the font is set to Times New Roman and with a size of 12. If you want to put a different header or footer on the first page without affecting the headers and footers on the other pages: Remove the header or footer from the first page, as described above. Go to the Header & Footer tab, click the Header or Footer icon, select a format if desired, and type the new information on the front page.
Title page setup is covered in Section 2.3 of the APA Publication Manual, Seventh Edition
Purdue Owl Apa Title Page
Student papers do not include a running head unless requested by the instructor or institution.
Follow the guidelines described next to format each element of the student title page.
Student title page element | Format | Example |
|---|---|---|
Paper title | Place the title three to four lines down from the top of the title page. Center it and type it in bold font. Capitalize major words of the title. Place the main title and any subtitle on separate double-spaced lines if desired. There is no maximum length for titles; however, keep titles focused and include key terms. | Impact of Gender on the Evaluation of Humor in Romantic Relationships |
Author names | Place one double-spaced blank line between the paper title and the author names. Center author names on their own line. If there are two authors, use the word “and” between authors; if there are three or more authors, place a comma between author names and use the word “and” before the final author name. | Cecily J. Sinclair and Adam Gonzaga |
Author affiliation | For a student paper, the affiliation is the institution where the student attends school. Include both the name of any department and the name of the college, university, or other institution, separated by a comma. Center the affiliation on the next double-spaced line after the author name(s). | Department of Psychology, University of Georgia |
Course number and name | Provide the course number as shown on instructional materials, followed by a colon and the course name. Center the course number and name on the next double-spaced line after the author affiliation. | PSY 201: Introduction to Psychology |
Instructor name | Provide the name of the instructor for the course using the format shown on instructional materials. Center the instructor name on the next double-spaced line after the course number and name. | Dr. Rowan J. Estes |
Assignment due date | Provide the due date for the assignment. Center the due date on the next double-spaced line after the instructor name. Use the date format commonly used in your country. | October 18, 2020 |
Use the page number 1 on the title page. Use the automatic page-numbering function of your word processing program to insert page numbers in the top right corner of the page header. | 1 |
Professional Title Page
The professional title page includes the paper title, author names (the byline), author affiliation(s), author note, running head, and page number, as shown in the following example.
Follow the guidelines described next to format each element of the professional title page.
Professional title page element | Format | Example |
|---|---|---|
Paper title | Place the title three to four lines down from the top of the title page. Center it and type it in bold font. Capitalize major words of the title. Place the main title and any subtitle on separate double-spaced lines if desired. There is no maximum length for titles; however, keep titles focused and include key terms. | Predict and Redirect: Prediction Errors Support Children’s Word Learning |
Author names | Place one double-spaced blank line between the paper title and the author names. Center author names on their own line. If there are two authors, use the word “and” between authors; if there are three or more authors, place a comma between author names and use the word “and” before the final author name. | Francesca Humboldt |
When different authors have different affiliations, use superscript numerals after author names to connect the names to the appropriate affiliation(s). If all authors have the same affiliation, superscript numerals are not used (see Section 2.3 of the Publication Manual for more on how to set up bylines and affiliations). | Tracy Reuter1, Arielle Borovsky2, and Casey Lew-Williams1 | |
Author affiliation | For a professional paper, the affiliation is the institution at which the research was conducted. Include both the name of any department and the name of the college, university, or other institution, separated by a comma. Center the affiliation on the next double-spaced line after the author names; when there are multiple affiliations, center each affiliation on its own line. | Department of Nursing, Morrigan University |
When different authors have different affiliations, use superscript numerals before affiliations to connect the affiliations to the appropriate author(s). Do not use superscript numerals if all authors share the same affiliations (see Section 2.3 of the Publication Manual for more). | 1 Department of Psychology, Princeton University | |
Author note | Place the author note in the bottom half of the title page. Center and bold the label “Author Note.” Align the paragraphs of the author note to the left. For further information on the contents of the author note, see Section 2.7 of the Publication Manual. | n/a |
The running head appears in all-capital letters in the page header of all pages, including the title page. Align the running head to the left margin. Do not use the label “Running head:” before the running head. | PREDICTION ERRORS SUPPORT CHILDREN’S WORD LEARNING | |
Use the page number 1 on the title page. Use the automatic page-numbering function of your word processing program to insert page numbers in the top right corner of the page header. | 1 |
Authors submit manuscripts in a hodgepodge of formats. Part of my job as a copy editor is to fix the formatting to publishers’ standards. Here’s how to format your novel or memoir so it looks professional. (APA formatting for academic manuscripts is a different animal.) If you need help with the mechanics, I’ll provide that later.
Manuscripts should be set up 8.5″ x 11″ with one-inch margins on all sides. Font throughout should be Times New Roman, 12 pt. There are other acceptable fonts, but Times New Roman is a standard in book publishing for its legibility and classic look. It’s one of the most widely used typefaces.
Line spacing is double. Type one space between sentences. Every chapter ends with a page break. Each chapter begins on a new page. All chapter headings should be uniform.
If you want to show that a scene changes within a chapter, use a row of three asterisks on an extra line, set on a line by themselves. An alternative style is to insert a blank line, but a reader can miss this extra line if it falls at the bottom of a page.
If you use British, Canadian, or Australian spelling, make a note to the editor to keep it British or to Americanize it.
Manuscripts should be one contiguous file for all text. All content to be included in the finished book, such as Dedication, Acknowledgments, Foreword, Preface, Appendix, and Index, should be included in one file. This is the traditional order for the more common divisions of a book: Front Matter: Title page, Copyright page, Dedication, Epigraph, Table of Contents, Foreword, Preface, Acknowledgments, Introduction (if not part of text), First text page (Introduction or Chapter 1); Back Matter: Acknowledgments (if not in front matter), Appendix, Notes, Glossary, Bibliography or References, Index.
A useful option is to provide on your manuscript’s cover page your contact information and a word count, like this:
Author’s name Word Count: 00,000
Address
Telephone
Email address
Another useful touch is to add a header with your surname, the book’s title, and page numbers. Start the header (or footer) on page two. Having a page reference is helpful when editors and authors correspond. Published page numbers will, of course, be different.
Dash Mechanics
One of the more common mechanical problems authors seem to have is with the dash. Dashes can be used instead of commas, parentheses, or colons, and to show interrupted dialogue. The em dash, often simply called the dash, is the most commonly used. Many authors simply type two hyphens, which Word automatically converts to an en dash (most times) when typing continues. To insert a hyphen (-) use the hyphen key or the minus key. To insert an en dash (–) press the Ctrl key and the minus key simultaneously. To insert an em dash (—) press the Ctrl, Alt, and the minus key simultaneously. Chicago style prefers the em dash with no space between words.
Font & Manuscript Mechanics
To convert your manuscript’s font to Times New Roman, go to the Home tab on the Toolbar. On the far right hand side of the Toolbar, click on Select, then Select All on the drop-down. The following steps will then apply to the entire manuscript. Under Font, select Times New Roman, 12 Point. Click on Paragraph, under Alignment, select Left; under outline level, select Body text; under Indentation, select 0″ for both left and right; under Special, select First Line to have the first line of every paragraph indented in the traditional manner. Some publishers prefer no indent and a space between paragraphs. In that case, select None under Special and select Auto under Spacing, After. The print manager will add the indents back during print production.
Don’t use the Enter key or carriage returns to double-space the document. If you have, here’s how to fix it quickly with the Find-and-Replace command. Enter Ctrl and the F key simultaneously to bring up Find and Replace. On the drop-down menu, select Advanced Find, then select Special. In the Find What field, enter a space and, under the Special tab, select the Paragraph mark. It will look like this: ^p. In the Replace With field, do nothing. Then select Replace all. All those extra paragraph returns will be eliminated.
Take a similar approach if you’ve got a mix of single, double, or even triple spaces between sentences. Enter Ctrl and the F key simultaneously to bring up the Find and Replace function. Type two blank spaces in the Find field. Type one blank space in the Replace field, then enter Replace All. Repeat the procedure accordingly if you’ve got some sentences with three spaces between them.
To create a Header or Footer, go to the Insert tab on the Toolbar, activate Header, select the style you want, then select Edit Header, then type your Surname/Title. Start a separate Header to insert page numbers (start Header on page 2).
Those are the basics. As we all know, Word is a robust program with a lot of capabilities that require time to learn.
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